The Travel Nurse Tax Checklist for 2023

Written by Health Providers Choice on Thursday, March 02, 2023 Posted in Travel Nurse Tips

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Most people can agree tax season is a chore. No one likes having to gather tax documents and receipts or wait for financial institutions to send statements. And no matter how simple your taxes are, it’s still nerve-wracking to submit them for fear of forgetting a line item or misplacing a decimal point.

For travel nurses, tax anxieties are magnified even more thanks to the many complications of working in multiple states and facilities throughout the year. Add in the complexities of taxable vs. nontaxable income, reimbursements, and various withholdings, and you’ve got a recipe for stress.

Filing taxes as a travel nurse in 2023

The 2023 tax season is quickly approaching, which can be a difficult and challenging time for both seasoned and new travel nurses. But with proper preparation, it doesn't have to be difficult. The key is to gather all necessary documents and seek professional advice to ensure a smooth tax season. Remember, the earlier you start, the more time you'll have to address any issues or uncertainties that may arise.

Preparing your documents and filing your taxes as a travel nurse is complex, so we recommend saving this helpful checklist to give you a good start on tax preparation:

  1. Gather all W-2 and 1099 forms from each employer.
  2. Keep track of all travel-related expenses, including lodging, meals, and transportation. These may be tax-deductible.
  3. Keep all receipts and documentation for continuing education courses or professional development activities.
  4. Keep track of any state taxes paid throughout the year, as well as any licenses or certifications you renewed.
  5. Review any tax forms or instructions from your tax preparer or the IRS.
  6. Seek professional tax advice if you have any questions or concerns about your tax situation.
  7. File your taxes by the deadline — April 18 — to avoid late fees or penalties.
  8. Check your refund status. If a mistake is found, contact the relevant authorities.

Remember, being proactive and organized can make tax season less stressful and more manageable. It starts by having your ducks (and your documents) in a row.

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Tips to stay organized and prepared for next tax season

Plan and be proactive. Tax planning and forethought can help you avoid surprises during tax season.

  • Save all receipts and documentation for expenses throughout the year; this includes lodging, meals, transportation, continuing education courses, and professional development activities.
  • Use tax software or seek professional help. Tax software can help you navigate the filing process and ensure you take advantage of all tax deductions and credits. Tax professionals also can provide guidance and answer any questions you may have.
  • Keep track of state taxes paid throughout the year, as well as any licenses or certifications you renewed. Review any tax forms or instructions from your tax preparer or the IRS.

While tax season may be a drag, the good news is, it comes only once a year. Get into good habits about tracking expenses, saving documents, and organizing your paperwork, and you’ll find it’s easier to manage than you might think. And if all else fails, partnering with a reliable CPA who understands the unique challenges travel nurses face is always a good idea.

A travel nursing career is unlike any other, and that sometimes means accounting for unique challenges. Tax season is one of them. Whether it’s your first year as a travel nurse or you’re a seasoned veteran, know that Health Providers Choice is always here to answer your questions and make tax season as smooth as possible for you. Contact us online or call us today at 888-299-9800.

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About the Author

Rose Torrento

Rosemarie Torrento has worked in health care for more than 26 years, beginning as a registered nurse in 1988. Early in her nursing career, Torrento worked as a freelance contract nurse before accepting a position in nursing administration. During her 17-year tenure in that role, she oversaw nursing employment and travel nurse contracting at a Level 1 Trauma Hospital in Michigan. Understanding the challenges travel nurses faced, Torrento founded Health Providers Choice Inc. (HPC) in 2003. Through Torrento’s extensive experience and her role as President and CEO, HPC provides travel placement of registered nurses and allied health professionals to hospital systems nationally.